About this role
Summary
The Administrative Assistant / Receptionist serves as the first point of contact for the organization in both plants (KS & TN) while providing administrative support to the Brand President and assisting with daily store operations. This role requires a highly professional, friendly, and positive individual with strong communication skills and an executive presence. The ideal candidate ensures a welcoming, organized, and efficient workplace.
Essential Duties and Responsibilities
Reception & Front Desk
• Answer phones, direct calls, take messages, and manage voicemail
• Greet guests professionally and ensure proper visitor procedures
• Maintain a clean and welcoming front desk area
• Manage conference room scheduling
• Handle incoming/outgoing mail and deliveries
Executive Administrative Support
• Manage calendars, meetings, and appointments for the Brand President
• Arrange travel for leadership, staff, and guests
• Prepare reports, presentations, and correspondence
• Assist with meetings, events, and meals
• Handle confidential information with discretion
• Support special projects as needed
Store Operations Support
• Support day-to-day store operations
• Provide excellent customer service
• Help maintain store appearance and organization
• Coordinate supplies and vendors
• Order and distribute supplies
General Administrative Support
• Assist departments as needed
• Maintain organized documentation
• Support internal communication
• Perform other duties as assigned